September 2016 - Board Meeting

Financial update - Bailey

• Operating in the black on member dues

• Bailey to seek a CPA willing to help maintain our books

Fundraising update - Tim

• Tim talking to connections to line up potential funding

Prep for member meeting

• Tim might not be there. Nabil will present state of the space if needed.

• Agenda:

  • State of the Space & financial update as required by bylaws

  • Update members and get feedback on long-term vision & fundraising

  • Propose & discuss goals for the year

  • Propose a by-law amendment to allow annual meeting to replace a quarterly meeting (Ray to draft)

  • Elections

Hatchbox sponsorship

• Ray applied. Will see what happens.

Funky finds wanting to remove extra phone wiring

• Will ask Dave C. where our wiring goes.

Succession planning

• Hypothetical exercise: If the entire board turned over, would we have enough documentation to hand them that the new board could hit the ground running?

• Bailey to document banking information

  • Where the financial information is

  • How to migrate accounts to a new treasurer

• Keypass file in dropbox; Nabil and Bailey have the password

• Nabil to update instruction on creating new access tags

• Tom to create “physical key list” - Space keys, PO box, cash box, etc.

• Tim to research how to automatically re-assign Google Drive documents to be owned by the shared email account