November 2015 - Board Meeting

Review Action Items from Last Meeting

Financial update - Bailey

• Running in the black on a yearly basis

• 39 current members

• Still working on cleaning up the books

• Need a plan for changing automatic PayPal payments in January

  • Bailey to write brief notice informing people they need to update their automated payments.

• Ray - In for $10 status of items?

  • Harbor Freight has the dust collector on sale now

  • Tim to stop by HF. Space will cover remaining cost.

Corporate memberships - review contract boilerplate

Software update

• Tim to finish this

Events Update

• January 9 - Code Kata with a weird name, hosted at Gravitate.

• Nabil to schedule a 3d workshop sometime in December

Safety efforts, safety committee update - Nabil

• Door fiasco

  • Ray - From the last time that this happened, I recall that it is a software issue. The pi gets desynchronized from the RFID reader. I will look at rewriting the serial decoding to properly handle this case. This has been done.

  • Audit key list - Nabil and Bailey

• Tool broken procedure

  • https://www.youtube.com/watch?v=yo3uxqwTxk0

  • Contact tool steward directly, contact list, visibly mark tool as out of order

• Red Cross Training

  • Bailey doing training on Nov. 20th

  • Who else can get this for free at work?

    • Nabil to circulate this to other members.

PR Committee

• When someone requests a tour:

  • If you can handle it, great. Otherwise:

  • Post to the main list asking if someone is free to arrange a tour. Remove any contact info from that post.

  • Forward the request to the board so that, if someone responds on the main list, any board member can provide them contact info.

  • Respond to the requester letting them know you forwarded the request and someone will get back to them.

Art Show Planning

• Formed a committee

  • The art show is outside the normal board member responsibilities

• To Do List

How do we gain quorum at our member meetings?

• Follow our actual by-laws?

  • Grandfather current members as founding members, request that they voluntarily drop to supporting members. Follow the membership promotion process going forward.

  • Cut-off date as required per by-laws will be January 1.

  • Ray to draft email to members

Create member-only email list, to be used only for announcements

• Create unlisted google group, any board member can post to all members

• Members will be added when they sign up